Business Scenario
A pharmaceutical company with 120 employees and 1TB of content sought to optimize its SharePoint Online environment through a comprehensive restructuring. This initiative aimed to enhance content organization, improve performance, and facilitate efficient collaboration.
Integration with Active Directory along with
- Creation of an appropriate set of site collections, sites, libraries, and folders’ as a restructured Information Architecture for a repository for this team.
- Migration and cutover to the new architecture
| Customer | Pharmaceutical with 120 staff |
|---|---|
| Country | Carlsbad, California |
| Domain | Pharmaceutical |
| Division/ Department | 15 departments |
| Engagement Model | Dedicated Resources |
| Tools and Technology |
|
| Browser Compatibility | Internet Explorer, Edge, Firefox, Chrome, Safari |
| Migration Tool | ShareGate |
| Development Environment | Remote Desktop |
Our Solution
Created 15 department sites for content migration and tuning by:
Defining Sharing Policies and Secure Migration
- Clear sharing policies established for controlled collaboration.
- Security measures maintained during migration.
Department Site Collections Creation and Strategic Mapping
- Created multiple department site collections.
- Mapped content for new site structures.
Sequential Migration and Navigation Enhancement
- Migration is divided into 7 phases for efficiency.
- Navigation and views configured for a smooth transition.
User Adoption through Training and Guides
- User training and guides facilitated adoption.
Content Migration
- Successful migration of 1TB content.
The implementation of this solution yielded numerous benefits:
Results and Conclusion
The pharmaceutical firm’s SharePoint Online environment underwent a successful transformation, resulting in improved content organization, optimized performance, and enhanced collaboration capabilities. The restructured Information Architecture, alongside the meticulously planned migration, led to a streamlined experience for employees across various departments. The project’s success highlights the significance of effective planning, migration strategies, and user training in achieving a successful SharePoint Online restructuring.
Want to talk?
Drop us a line. We are here to answer your questions 24*7.