SharePoint Premium

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January 19, 2024

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Presenting SharePoint Premium: Revolutionizing Content Management and Experiences with AI Technology

SharePoint, recognized as the largest and most versatile cloud content management platform worldwide, plays a pivotal role in supporting Microsoft 365 applications like OneDrive, Teams, Syntex, Viva, Loop, Stream, and the newly introduced Microsoft 365 Copilot. The content from SharePoint serves as a primary foundation for your interactions within Copilot, underscoring its importance that extends beyond its basic features.

SharePoint vs. SharePoint Premium?

SharePoint

• SharePoint stands out as the most widely used, largest, and exceptionally versatile cloud tool for content management on a global scale.
• With 300 million monthly active users and a staggering upload of 2 billion new documents daily.
• SharePoint serves as a content management platform, allowing you to host and manage content. Utilizing SharePoint empowers you to create sophisticated applications extending beyond Microsoft 365, all while maintaining fully managed and controlled content within your organization’s trust boundary. This flexibility spans from no-code solutions to fully managed implementations.

Why Need of SharePoint Premium

SharePoint Premium is an upgraded version of Microsoft’s popular collaboration platform, SharePoint, infused with AI, automation, and advanced security features to address the growing content management needs of organizations. Here are some key reasons why someone might choose SharePoint Premium:

• Enhanced Content Experiences:
  • Streamlined file collaboration: Foster seamless co-authoring and document management with features like versioning, locking, and real-time updates.
  • Intelligent search: Find what you need quickly and easily with AI-powered search capabilities that understand context and intent.
  • Leverage AI to understand your content, surface relevant information, and personalize user experiences.

• Boosted Productivity:
  • Automated workflows: Reduce manual tasks and streamline processes with automated workflows triggered by specific events or conditions.
  • Content assembly automation: Automatically generate documents by combining pre-approved content modules, saving time, and ensuring consistency.
  • eSignature integration: Get documents signed electronically quickly and securely, eliminating the need for printing and physical signatures

• Advanced Security and Governance:
  • DLP (Data Loss Prevention): Prevent sensitive data from being shared or leaked accidentally with data loss prevention policies.
  • Improved access control: Granular permissions and access management ensure only authorized users can access specific content.
  • Content lifecycle management: Manage the lifecycle of your content from creation to deletion, ensuring compliance and information governance.

Overall, SharePoint Premium offers a more intelligent, secure, and productive content management experience compared to the standard SharePoint. Whether you’re dealing with large volumes of content, complex compliance requirements, or simply want to streamline your workflows, SharePoint Premium can be a valuable investment.

Here are some additional points to consider:

• SharePoint Premium is a paid add-on to your existing Microsoft 365 subscription.
• The specific features and benefits of SharePoint Premium may vary depending on your subscription plan.
• It’s essential to assess your organization’s specific needs and requirements before deciding whether SharePoint Premium is right for you.

SharePoint Premium Work:

SharePoint Premium unlocks a treasure trove of features that take content management and collaboration to a whole new level. Let’s dive into some exciting functionalities you can leverage, accompanied by helpful screenshots:

Content platforms must transcend the role of mere file repositories. They should provide sophisticated solutions designed to seamlessly operate with any file, catering to the entire lifecycle of your pivotal and high-value documents.

Initially, we are enhancing the capabilities of our integrated file viewer by extending the influence of Office collaboration. This advancement enables support for an extensive range of over 400 file types. Soon, users will have the ability to incorporate features such as ink, comments, mentions, tasks, and more into any supported file type, mirroring the collaborative functionalities currently enjoyed with Office documents.

SharePoint Premium introduces innovative solutions tailored for handling high-value documents. The new Business Documents app within Teams allows users to seamlessly engage with contracts, statements of work, orders, invoices, and other important documents. Within the app, users can conveniently access a comprehensive view of the entire list of high-value documents. Additionally, the app provides actionable insights, including timely alerts for contracts that are nearing expiration or require attention. This integration enhances the efficiency and management of critical documents within the collaborative environment of Teams.

SharePoint eSignature:

SharePoint eSignature introduces a secure digital transformation for document approval workflows. The general availability of this feature is scheduled to roll out throughout the first quarter of 2024, commencing with tenants in the United States. Notably, if your organization presently employs alternative eSignature services, we are pleased to announce Adobe and DocuSign as our SharePoint eSignature launch partners. Third-party integration with Adobe Acrobat Sign and DocuSign is expected to be generally available in early 2024, providing users with enhanced flexibility in their eSignature choices.

Autofill Columns:

Enable dynamic addition of new columns to a document library using AI, allowing for the automatic population of discovered values.

PII Detection:

Identify and flag files containing personally identifiable information (PII), including addresses, phone numbers, credit card details, and other sensitive data.

Multilabel Classifier:

Employ a single AI model to automatically set content types and determine the most suitable model for comprehensive data extraction and analysis. This eliminates the need to run multiple models to identify the best match.

Redaction:

Locate and redact specific sensitive information, such as names, addresses, and social security numbers, to ensure the removal of visibility for select confidential details during content viewing.

Content Governance using Data Access Governance (DAG)

Ensuring the appropriate sharing of information is crucial as workloads generate more content. It’s essential to prevent accidental oversharing or exposure of sensitive data in search or Copilot. SharePoint Premium expands traditional IT controls, giving content owners and creators the tools to manage content at scale throughout its lifecycle.

Overshared sites and content pose risks like unauthorized access and operational issues for organizations. Data Access Governance (DAG) insights are valuable in this context. DAG reports provide a comprehensive view of potentially overshared sites, categorized by sharing policy, Teams-connected sites, sensitivity labels, privacy, and more. Notably, sites housing high-value business content are highlighted, as they often require more stringent policies and reviews.